December 10, 2018
Hours: 21 (3 days a week including Monday)
Salary: £26,000 pro rata
Counterpoints Arts is hiring a part-time Office Coordinator to organise and coordinate administration duties and office procedures, with a particular focus on financial systems. This role requires excellent organisational and administrative skills, and previous experience in office administration is desirable.
Counterpoints Arts is a leading national organisation in the field of arts, migration and cultural change. Our mission is to support and produce the arts by and about migrants and refugees, seeking to ensure that their contributions are recognized and welcomed within British arts, history and culture.
Counterpoints Arts is a dynamic arts organisation with evolving needs. It is an express condition of employment that you are prepared, whenever necessary, to transfer to alternative work within Counterpoints Arts. During peak project periods, it may also be necessary for you to take over some duties normally performed by colleagues. Any such alternative work will be suitable and appropriate to your skills and time commitment.
Overview of current administrative systems
Monitoring CA’s financial systems
Maintaining digital and paper filing systems, including leading on the efficient use of new CiviCRM database
Ensuring policies and procedures are correctly followed (for example health and safety, data protection, equality and diversity and procedure relating to staff annual/ sick leave) and assisting staff members responsible for those areas as required
Supporting communication within the CA team, including issuing reminders of collective commitments (e.g. team and CA newsletter) and maintaining calendar of planned staff leave and changes to working days
Helping to develop and implement new administrative systems where necessary, including for our emerging commissioning work
Following the communications strategy to add content to the Counterpoints Arts website on a regular basis
Maintaining the condition of the office, including organising the library, repairs and liaising with landlord when needed
Maintaining supplies of stationary and equipment
Providing administrative support for major board meetings
Promoting and helping to organise staff training and development
Other reasonable duties as required
A commitment to the aims and mission of Counterpoints Arts
Excellent organisational and time management skills
Strong IT skills
Financial skills – especially Excel
Ability to prioritise tasks and work under pressure
Good teamworking skills and the confidence to communicate within a team
Ability to manage your own workload
Excellent interpersonal, oral and written communication skills
Attention to detail
Flexibility and adaptability to changing workloads
Previous experience in an adminstrative role
Interest in the arts and the charity sector
Experience in the use of CiviCRM
Counterpoints Arts aims to attract and retain talented people from all backgrounds. We particularly encourage applications from migrants and refugee communities as these groups are currently underrepresented in the cultural sector.
To be considered for this role, please send us a cover letter (of no more that two A4 sides) and CV in one document responding to the person specification to firstname.lastname@example.org. The deadline is 12pm on Thursday 10th January 2019. Please use ‘Office Coordinator Application’ as the subject of the email. A PDF of the full job description can be found here.
Interviews are provisionally scheduled for Tuesday 22 January 2019. Due to the high volume of applications we receive, if you have not heard back by this date, please assume you have not been successful at this time.