December 10, 2018

Could you be our new Office Coordinator?


Hours: 21 (3 days a week including Monday)
Salary: £26,000 pro rata
Location: London


Counterpoints Arts is hiring a part-time Office Coordinator to organise and coordinate administration duties and office procedures, with a particular focus on financial systems. This role requires excellent organisational and administrative skills, and previous experience in office administration is desirable.

Counterpoints Arts is a leading national organisation in the field of arts, migration and cultural change. Our mission is to support and produce the arts by and about migrants and refugees, seeking to ensure that their contributions are recognized and welcomed within British arts, history and culture.

Counterpoints Arts is a dynamic arts organisation with evolving needs. It is an express condition of employment that you are prepared, whenever necessary, to transfer to alternative work within Counterpoints Arts. During peak project periods, it may also be necessary for you to take over some duties normally performed by colleagues. Any such alternative work will be suitable and appropriate to your skills and time commitment.



Overview of current administrative systems

Monitoring CA’s financial systems

Maintaining digital and paper filing systems, including leading on the efficient use of new CiviCRM database

Ensuring policies and procedures are correctly followed (for example health and safety, data protection, equality and diversity and procedure relating to staff annual/ sick leave) and assisting staff members responsible for those areas as required

Supporting communication within the CA team, including issuing reminders of collective commitments (e.g. team and CA newsletter) and maintaining calendar of planned staff leave and changes to working days

Helping to develop and implement new administrative systems where necessary, including for our emerging commissioning work

Following the communications strategy to add content to the Counterpoints Arts website on a regular basis

Maintaining the condition of the office, including organising the library, repairs and liaising with landlord when needed

Maintaining supplies of stationary and equipment

Providing administrative support for major board meetings

Promoting and helping to organise staff training and development

Other reasonable duties as required


Person Specification



A commitment to the aims and mission of Counterpoints Arts

Excellent organisational and time management skills

Strong IT skills

Financial skills – especially Excel

Ability to prioritise tasks and work under pressure

Good teamworking skills and the confidence to communicate within a team

Ability to manage your own workload

Excellent interpersonal, oral and written communication skills

Attention to detail

Flexibility and adaptability to changing workloads



Previous experience in an adminstrative role

Interest in the arts and the charity sector

Experience in the use of CiviCRM


Counterpoints Arts aims to attract and retain talented people from all backgrounds. We particularly encourage applications from migrants and refugee communities as these groups are currently underrepresented in the cultural sector.

To be considered for this role, please send us a cover letter (of no more that two A4 sides) and CV in one document responding to the person specification to The deadline is 12pm on Thursday 10th January 2019. Please use ‘Office Coordinator Application’ as the subject of the email. A PDF of the full job description can be found here.

Interviews are provisionally scheduled for Tuesday 22 January 2019. Due to the high volume of applications we receive, if you have not heard back by this date, please assume you have not been successful at this time.


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